09/06/06 Public Property, Safety and Recreation Meeting

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Public Property, Safety and Recreation

Present: Jan Gaber (Chair), Tammy Steward, Margaret Billman

Meeting called to order at 5:05pm

1. Planning for Cranberry Breakfast

Discussion of details and plans for the cranberry breakfast took place.

The date and time for the cranberry breakfast was set for October 7th, 2006 from 7am to 12:30pm.

Discussion included:

Securing the vendor, which will be the same vendor as last year.

Ticket price and amount of ticket price collected by the village (the village would collect $2 per adult ticket charged at $6 and $1 per child ticket charged at $3)

Fire Department activity, which will include open garage so children may explore the fire trucks, as well as the opportunity for children to have their pictures taken on/around the fire trucks. It was decided to use Polaroid camera & film for the pictures for ease of use and immediate picture delivery. There may be a small fee of
$0.50 or $1 for a picture to help cover the costs.

There will be a Cranberry bake sale, in which the bake sale vendors will pay a fee for the table space to sell their goods.

Promotion of the breakfast, including use of the Biron page in the tribune, channels 7 & 9, local business billboard space, a cranberry focused village newsletter, etc...

Construction of a couple of sandwich-board type signs that would be re-usable on a yearly basis was discussed and it was felt that the signs could be constructed for no cost between donations of plywood and labor from residents and trustees.

The committee members are also going to solicit donations of prizes from local businesses for raffle.

Creating some sort of prize bag for children attending was proposed and Mike Wilke from the BVFD suggested he had 40 coloring books he could donate towards that purpose.

Supplies from local businesses were discussed, such as possibly obtaining ice cream from Herschleb's, and juice, milk, coffee, and cups from Kwik Trip.

Soliciting volunteers from the residents of the village was also discussed and there will be a volunteer signup in the newsletter.

***If you wish to volunteer to assist in some fashion with the Cranberry Breakfast I would suggest you call Jan Gaber, Margaret Billman or Tammy Steward. Their telephone numbers can be found at the right hand side of the page.***

Many other details were discussed, such as who will call or talk to whom, and who will be covering what duties for planning, etc...

****If anyone is interested in more information on the planning of the breakfast I would be happy to share the my notes****

No motions were made on this agenda item

2. Municipal Building Maintenance

There was a camera that had some photos on it of the municipal hall after some events that had taken place, including the Fireman's Dance.

Tammy Steward suggested that it be made known through the meeting minutes that garbage must be placed inside the enclosure of the garbage cans in the municipal hall.

In discussion of cleanup problems after a hall rental it was suggested to withhold return of the security deposit to remedy the situation.

Tammy Steward referenced a note that indicated a need for more people for security, and it was suggested to possibly put an ad in the newspaper and/or the newsletter to try and find more people for security.

Tammy Steward also felt it should be communicated through the meeting minutes that on Mondays after a wedding the parking lot must be cleaned whether security or Nancy (water clerk) does it, somebody has to do it.

No motions were made on this agenda item.

3. Adjournment

Committee discussed possible date for next meeting, tentatively September 27th or 28th at 5pm.

Motion and second to adjourn. Motion carried
Adjourned: 6:20pm