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09-11-06 VIllage Board Meeting
Present: Jon Evenson (village president), Margaret Billman, June Siegler, Jan Gaber, Wayne Lambert, Dan Muleski, Tammy
Steward, Deb Eichsteadt (clerk), Joyce Komppa (Treasurer)
APPROVE MINUTES OF 08-14-06 VILLAGE BOARD MEETING:Wayne Lambert submits a change to the 08-14-06 Personnel committee report, changing discussion of the supervisor "job description" to "job posting". Wayne then states that "we haven't discussed the description."
Motion and Second to approve minutes of 08-14-06 regular board meeting. Motion carried.
FINANCE COMMITTEE: Review bills for the Village, Wastewater Department and the Water Utility for payment, committee chairperson report.
-->click here for post on 09-11-06 finance meeting<--Chairperson June Siegler reporting. Siegler brings up question that resident John Siegler raised about the check register printout at the finance committee meeting. Clerk Eichsteadt explained that the checks missing on the printed register referred to payroll checks and that they were not listed because "...everyone has different deductions.." and "...it's not fair to put someone's net pay on there..." and ..."what you're looking at is totally different..." "because of deductions it's just not fair.." and "you're not looking at an accurate picture with the total check."
Resident Siegler questioned why a check list would be printed without listing all checks. Evenson reiterated that those checks reflecting net pay don't provide a good picture, in addition, he indicated that the payroll checks are cut every two weeks and the finance committee review is an after the fact review, in which case the finance committee isn't really reviewing them.
Resident Spyros Heniadis questioned if the check list printed for the finance committee meeting then reflects only the bills being reviewed at the committee versus a complete check register list of activity for the period. Evenson replied that the list of expenditures is the bills minus payroll.
Trustee Siegler questioned if Resident Heniadis or Resident Siegler would like it if they had someone looking at their payroll information.
Trustee Gaber answered Heniadis's questions stating that the check list reflects only bills that are being reviewed in the finance committees and matches the checks attached to the bills being reviewed at that meeting.
Motion and second to pay all bills. Motion carried.
Motion and second to accept finance committee report. Motion carried.
TREASURER'S REPORT: Report of expenses & receipts for the month of August 2006.
Receipts:
Retainer Fees: $580
Hall Rental:$355
Building Permits: $201.5
Bartenders/Liquor Licenses: $15
Tax Collections (passthrough money): $219754.74
Misc: $45645.83
Interest on Checking: $6.02
Total Receipts: $266558.09
Expenditures:
Monthly Bills: $174628.46
30 day cd: $10000
Money Market Transfer (in to mm): $2500
Total Expenditures: $184128.46
Starting Cash: $121355.67
Plus Receipts: $266558.09
Plus Money Market Transfer: $005055.27
Less Expenditures: $184128.46
Equals End Cash: $208840.57
Trustee Muleski questioned why we were moving money out then back into the money market account.
Treasurer Komppa explained that we transferred the $2500 back in to make a $5000 balance so the money could be moved into a 30 CD account to gain a better interest rate on the village's money.
Trustee Lambert affirmed the passthrough state of most of the $219754.74 tax collections.
Clerk Eichsteadt pointed to a mistake that had been made on the report which makes it look like the expense is off budget when it is not.
Motion and second to accept treasurer's report. Motion Carried.
LEGISLATIVE, ORDINANCE & ZONING COMMITTEE: Committee minutes & chairperson report, ordinance for defecation disposal.
-->Click here for post on 08-22-06 LOZ committee meeting<--chairperson Billman reporting. Discussed the parking letters that will be sent out to remind residents of parking ordinances.
Fence variance was granted to requesting residents.
Indicated that the LOZ committee will be handling the Rental Code going into the future.
Billman brought before the board an ordinance for defecation disposal. Billman asked Eichsteadt if it was in ordinance form, and Eichsteadt stated that she had not gotten done in time for the meeting. Billman went on to bring the ordinance to the board.
Ordinance title: "Defecation Disposal"
Ordinance Reads:
"No owner keeper, caretaker or attendant of a dog or cat shall allow that animal to defecate on public or private property other than their own. If such dog or cat does defecate upon public or private property the owner, keeper, caretaker or attendant must immediately clean up the fecal matter from the property."
Billman then went on to state that they thought this ordinance had been passed at a prior meeting, but could not find any record of it. Decided if a duplicate was found after adopting this ordinance that one could just be stricken from the ordinances.
Motion and second to adopt the Defecation Disposal Ordinance as presented. Roll Call Vote Taken. Tammy-Yes; Dan-Yes: Wayne-Yes; Jan-Yes; June-Yes; Margaret-Yes; Jon-Yes.
Motion Carried.
Discussed a residents concern over tree situation on South Biron Drive that Consolidated Water Power owns on the riverfront. There are trees that are considered dead. Contact has been made with CWPCO on this issue.
Discussed fire lane situation in Trailer Court. Trash had been cleaned up but residents of park are now parking in fire lane. Also discussed trash issue, both from overflow from trailer park dumpster, as well as abandoned property in field that borders HWY 54.
Muleski also noted that the wastewater bill for the trailer park has not been paid.
Motion and second to accept LOZ report. Motion carried.
PUBLIC WORKS COMMITTEE: Chairperson Steward reporting.
Marsh Rd. Maint. Traffic counter that ran for two weeks, showing an average of 12 cars per day. Steward indicated they felt up to half of that traffic was mill traffic.
The committee decided to go with the county for the temporary (3-5 year) fix for the road. The county offers a 50/50 program in which half the cost of the repair is covered.
Steward felt that after the repair was made it would be worthwhile to put the counter up for one more week on the road for one more week to monitor traffic.
Urban Forestry Workshop: Rick and Al from the crew will go to the workshop.
Committee had Crew Leader Vanderhei look at S. Biron drive maintenance on area of the road that they fixed recently.
Steward referred internet access in the village garage to a different meeting as it was just too expensive.
Trustee Billman commented that she felt the blacktopping and rip-wrap job done on S. Biron Dr. was not done very well. Some discussion was had over the quality of the rip-wrap and how the addition of the rip-wrap made it appear that the bank was eroded by the work done, where as the removal of vegetation made the bank appear shorted. Billman also indicated she felt the rip-wrapping should be done earlier to prevent the need to move the road in the future.
Further discussion was had on the status of the guardrail and some roadpainting for that particular area.
Evenson revisited Marsh Road, specifically the area where the road meets CTY U and whether the apron was considered for repair in the upcoming fix. Lambert felt it was prudent to evaluate the traffic after the repair before investing further into the road. Evenson felt that perhaps the county would undertake that repair as the apron where the roads meet could lead to damage to CTY U.
Steward wanted to add referral to next meeting the issue of guardrails out on the road by the creek where an individual went off the road, and over the creek. The individual got out of the car before the car slid back into the creek.
Discussion of a guardrail at that location took place, and Lambert indicated the previous investigation into that led to the conclusion that a guardrail there would actually be more dangerous than not having one as is.
Motion and Second to accept public works report. Motion Carried.
WATER UTILITY COMMITTEE: Chairperson Muleski Reporting.
Committee met at 7pm 08-23-06.
Discussed water exploration contract for possible third well site. We have approval from a property owner in Grand Rapids for water exploration on her land. The committee also made contact with the Model A club for possible exploration on their property, but was awaiting a reply.
Committee approved a bid for water exploration for up to 6 well bores on one or both of the properties. Committee selected the lowest bidding contract for the exploration. The committee will not proceed until Model A club responds with permission or denial of access to their property. The exploration will then be either all 6 wells on the Grand Rapids property, or 4 wells on the Grand Rapids property and 2 wells on the Model A property.
Also discussed report from Crew Leader Vanderhei about 2 hydrants on S. Biron Dr. that needed to be replaced (see finance committee post for cost). The work has been completed.
Met with DNR for yearly well site inspections which went fine excepting a few minor issues. Letters have to be sent to Stora Enso and Community Christian academy requesting records of Cross Connections for the Cross Connection report. Letters were sent 09-05-06.
DNR has also requested a water tower inspection. Muleski questioned if this had to go through committee before decision at full board. Evenson questioned if the item was budgeted and Muleski felt it was, and Vanderhei indicated that it's required every 5 years. Discussed bids, and Crew Leader Vanderhei explained that the lowest bidder for the inspection was always the
lowest bidding contractor.
Muleski asked for approval on this to get work done before winter. It was determined that expenditures under $1000 (lowest bidder was around $500) don't require board action. Vanderhei indicated that the bid may be low as the aerator unit also must be inspected but the bid does not include that. It was felt the committee could approve the expenditure and they could have the inspecting company look at the aerator unit and deal with the cost of inspection of that unit later.
Motion and second to approve water utility report. Motion carried.
PUBLIC PROPERTY SAFETY, WELFARE & RECREATION COMMITTEE: Chairperson Gaber reporting.
-->Click here to view post on the 09-06-06 committee meeting<--The committee met and worked on planning for cranberry breakfast. Fire dept will have open house and committee authorized Mike Wilke to purchase Polaroid film to use during open house.
Bake sale for cranberry breakfast has been cancelled, but they are still asking residents to bring cranberry themed baked goods with recipe cards.
Gaber solicited volunteers for the cranberry breakfast from the board of trustees.
Discussed municipal center maintenance and trash situation after street dance. It was determined that the trash situation did not result from the Fire Dept dance, but from weddings and other events at the hall.
Discussed the need to have the parking lot cleaned, and discussed addition of this as a responsibility for the individuals renting the hall.
Lambert brought up implementation of a consistent policy for enforcing cleanup requirements.
Committee asked Billman to put ad in Biron Newsletter to solicit another individual for security at the hall.
Next meeting will be 09-27-06 at 5pm
Motion and Second to accept committee report. Motion carried.
PERSONNEL COMMITTEE: Committee chairperson report, authorization of Personnel Committee to finalize job description, post, screen, and select Public Works Supervisor candidate for Board consideration.
Chairperson Lambert reporting. Committee is essentially shopping for benefits packages for the two clerks and the supervisor position that the village is pursuing. Discussed the need to shop for benefits packages every 3-5 years in order to maintain control of the costs. Discussed the time consuming nature of shopping for quotes and packages.
Lambert referenced "authorization of Personnel Committee to finalize job description, post, screen, and select Public Works Supervisor candidate for Board consideration." as listed on the agenda. According to trustee Lambert this had been done at the 08-14-06 meeting. Lambert further iterated that the personnel committee will be handling the entire process of hiring up to the point of bringing a candidate to the board for approval.
Crew Leader Dale Vanderhei questioned Lambert as to whether or not the board had actually voted to eliminate the position of Crew Leader and create the new position of supervisor. Lambert responded that he wasn't aware that a board vote was necessary for this to happen, and Vanderhei indicated that anything new to jobs and titles had to go before a full vote of the board.
Evenson jumped in on this and indicated that there was nothing in the ordinances to that matter, and futher indicated that the board has been acting under "a consensus" on this matter that they came to over a year ago, but that this matter has not been approved by a vote of the board.
Lambert followed up indicating that he had no problem with voting on this matter and made a motion.
Motion to authorize the personnel committee to complete the process of the supervisory selection and recommendation to the board for final action.
Motion seconded.
Discussion on the motion. Evenson futher iterated that while he has checked the ordinance to find that this is not necessary, and that this matter had been proceeding under "a consensus". Lambert also re-enforced the fact that while he has no problem voting on this matter, he understands that it is not necessary.
Vanderhei further questioned the procedure indicating that he has not seen anything in the past discussing the creation or elimination of these jobs. Lambert indicated that it was old business and they were taking care of it with the vote.
Motion carried.
WASTEWATER COMMISSION: Chairperson Steward Reporting. Met July 12, 2006
Discussed Ocean Spray issues and that Ocean Spray is committed to working with the city to address the issues. Ocean Spray has started up its large concentrator and the results so far have not been problematic.
Motion and second to accept report. Motion carried.
PRESIDENTÂS REPORT: President Evenson reporting
Report on League of Municipalities Conference:Evenson handed out a 1 page sheet on the league of municipalities conference. He didn't want to get into a verbal
presentation, but indicated that he was very glad to have attended this conference.
-->Click Here to view the handout<--Report on Advanced Leadership institute:Reported that Trustee Steward and himself had completed their training and that they were very glad to have been representing the village in this training. Steward discussed how committed the individuals from other municipalities were to bettering their respective areas and how attendance in the training helped dispel some of the negative associations that our village board has had with surrounding municipalities, and that they really aren't that bad. Steward indicated that her whole outlook on the surrounding municipalities based on the "old talk" has totally changed from this training.
Evenson went on to indicate that these past opinions were based on a lack of knowledge of the elected individuals of the surrounding communities. He talked about being able to meet these people at these trainings and that these municipalities are there and willing to provide support, and may have already dealt with issues that our village may have to deal with and that our village's past tendency to "reinvent the wheel" may not be necessary with the support of these surrounding municipalities.
Steward indicated that many of the attendees have committed to meet once a month to share discussion and ideas.
Evenson also explained that he and Steward may play a roll in identifying the next leadership class.
NON-AGENDA ITEM 1: Evenson introduced discussion on a non agenda item, stating that a few months back the board authorized MSA to apply for some economic development grants. Evenson has been talking with MSA and MSA has finalized those applications, and at least
one has been sent in and is pending. Evenson also indicated that there were some prospective leads on the business park.
NON-AGENDA ITEM 2: Evenson introduced discussion on a non agenda item, stating that Water Works & Lighting Commission in Wisconsin Rapids has met and acted to authorize thier general manager Ron Skifton to pursue an acquisition of the electrical distribution of Consolidated Water Power Company. Consolidated has invited WWLC in to process for potential purchase of the system and the two companies are proceeding towards finalizing an arragement for this transfer.
Review preliminary population estimates from the Demographic Services Center:Discussed acceptance of the statistics of the population estimates. It was determined by these population estimates that the village has 879 residents.
Motion and Second to accept the preliminary estimate of January 1, 2006 population from Wisconsin Department of Administration.
Discussion on the motion. Discussion of challenging this population estimate and it was determined that the only valid challenge to this population estimate would be a full US Census Bureau population survey.
It was also determined that shared revenue is based on these statistics, but the potential cost of challenging this population estimate would not outweigh the benefits.
Motion carried.
Review responses and select new Biron logo image
Discussed the resident voting response and results. Logo number 1 as printed on the resident voting sheet was the clear winner by public opinion.
Billman indicated that Logo #1 was not an easily reproduced logo in response to Lambert's qeustion of reproducability.
Discussion followed regarding the potential uses of the logo, as well as the aesthetics. Evenson questioned if this should be sent to committee, and also indicated a reluctance to use a logo that contains a photo.
Motion and Second to refer the item to Public Property, Safety, Welfare & Recreation Committee.
Discussion on motion of possibility of a resident developing a logo, as well as having the committee reviewing the letter that was sent to the three design firms. Evenson indicated that the letter committed the village to selecting a logo from one of the three firms involved, and that the community input would help the board make the logo choice.
Motion carried.
NON-AGENDA ITEM 3: Trustee Muleski proposed for a future meeting a request from the BVFD for a community wide garage sale on August 18th of 2007 to run in conjunction with the BVFD street dance.
ADJOURN
Motion and Second to Adjourn. Motion Carried.
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