08/14/06 Village Board Meeting

Members Present: Dan Muleski, Tammy Steward, June Siegler, Jan Gaber, Jon Evenson and Wayne Lambert, Deb Eichsteadt (clerk) and Joyce Komppa (treasurer) Absent: Margaret Billman (ill)

Called to order 6:37pm

Finance Committee: Siegler reporting
Looking into switching Money Market and Checking to Wood Trust Bank, but are still gathering information.

Siegler raised question as to how Evenson is reimbursed for cell phone use. Evenson responded that it’s a rather subjective decision based upon his request for reimbursement per his knowledge of his cell phone use.

Siegler asked about unemployment payment of $35.98. Eichsteadt explained that state unemployment office recommended we pay this bill to avoid penalty and that we should be reimbursed the amount by the state.

Treasurer’s Report: Komppa reporting
Receipts:

$135,194.20: Revenue sharing payment from state
$13,341.16: Transportation
$2697.26: Fire
$2470: Hall Rental
$19,503.62: Water
$13,901.26: Waste
$1231.58: Permits
$25: Liquor License
$1153.15: Taxes
$634: Misc.
$4.78: Interest

Total Receipts: $190,156.01

Transfer from Money Market to Checking: $25,000

Monthly Expenses: $95,191.09 (See finance committee report for deatails)

Ending Cash: $121,355.67

Interest on Other Accounts: $414.64

Legislative, Ordinance and Zoning: Muleski reporting
Overnight parking problems discussed, including an abandoned vehicle on Williams St., marsh side.

Discussed parking along right of way in front of Greg Ellious Motors, as it relates to safety concerning pedestrians and bikers in that area. Referred issue back to committee. Lambert brought up consistency of ordinance enforcement.

Motion and second to approve permit fee of $25 for installation of any pools, above or in ground, that are permanent. (Contact Village Clerk for detailed information). Motion carried.

Evenson asked about decks attached to pools or freestanding and if they would require a permit. Muleski said any deck would require a permit.

Committee will be meeting separately to discuss rental code for village.

Public Works: Steward reporting
Marsh Road maintenance was discussed. Two quotes were obtained for temporary road repair. One for $7600, which would be 600 tons of gravel and one for $6787 for 634 tons of gravel. (I’m not sure, but if my understanding is correct this is a 50-50 project with the county and we would only have to pay half of the final amount.)

Motion and second to pre-approve a spending limit of up to $8000 for this road repair. There was discussion on the motion. Heniadis asked if there were long term plans to make full repair of the road.

Evenson indicated that full repair costs would be $25,000 to $30,000, and that the possibility of organic/stump like material that could be effecting the quality of the road and that Public Works committee is gathering data as to the usage of the road in regards to long term road planning and repair.

Steward indicated that this type of repair has been made roughly every five years.

Lambert indicated in response to the cost of full repair that we are having a bad budget year.

Motion carried.

There was a discussion on the bid for repairing three manholes. The bid to repair the three manholes is $8570. Steward indicated that she could not remember if they passed a motion approving the spending of this repair. Final approval on this matter will be referred back to committee. Motion and second to pre-approve spending for public works committee up to $8600 for manhole repair.

The Public Works Committee will be discussing how many and which crew members to send to the Urban Forestry Workshop. Cost per person is $20 and it will take place September 12 at the Hotel Mead. Cost includes lunch.

Water Utility: Muleski Reporting
The water committee did not have a meeting prior to the August 14^th Village Board Meeting.

Muleski did report that Public Works Crew Chief Dale Vanderhei gave him some notes regarding DNR reporting, and the South Biron Drive Fire Hydrant which is apparently leaking again, and may need to be replaced depending on the severity of the problem and if replacing the internal seals does not fix it.

Public Property: Gaber Reporting

The Public Property Committee did not have a meeting prior to the August 14^th Village Board Meeting.

The committee will have a meeting specifically to address this year’s cranberry breakfast.

Gaber reported receiving a call from an individual looking to do a benefit event at the village hall. The individual that called was looking for a donation/waiver of the rental fee on the village hall. The idea was discussed, and Evenson put forth the idea that once a year the village board could select a benefit event to allow at the village hall. The resident fee of $250 would be extended to those looking to do the benefit, instead of a complete fee waiver/donation. No action was taken on this.

Personnel Committee: Lambert Reporting
Committee met on July 13^th, and organized the committee structure, as well as identifying pending and coming issues the committee needs to address. Other items discussed were; village policies and procedures, new trustee orientation program/training, new contract orientation. Crew leader Vanderhei had also asked for an updated job description.

Committee went into closed session in pursuit of the supervisor position (described in an earlier entry here.) Lambert mentioned the supervisor job description, as well as research into wage/benefit details for this position that the village is pursuing.

When committee came out of closed session there was no action taken.

Committee met on August 7^th, determined that crew training is complete and presented to the village board a spreadsheet detailing each crewmembers training status. The labor contract with the village crew was finalized and signed. Committee went into closed session, came out and took no action.

Wastewater Committee: Steward reporting
Steward was very brief in her report, mostly alluding to the minutes and indicating that they could be read at one’s leisure to find out what happened at the July 12^th committee meeting.

Steward reported a meeting with Ocean Spray regarding the excessive wastewater flowage from the marshes and indicated that Ocean Spray may be expanding their plant.

Plan Commission: Evenson reporting
Committee met and discussed shore land/wetland/floodplain compliance issues. Discussed development and application of village rental property ordinance and policy. Committee also discussed commercial building permit fees.

Went into closed session to discuss investment of public funds. Came out of closed session. No action taken.

Evenson reported that at the July 2006 village board meeting the board pre-approved an appraisal of the Fogarty property ($1410). The appraisal has been done.

Bridgewater Public Access Committee: Evenson reporting
Committee met twice. Committee organized structure, electing Pete Wolter as committee chair. The committee discussed operation and meeting dates as well as Grant application deadlines

Discussed was the DNR condition and implementation draft, which evolved out of the DNR hearing, regarding the relocation of CTH U. Public access funding sources were discussed, along with prioritization of public access features to be worked on. It was felt by the committee that the Public fishing/viewing pier was the priority public access feature. Muleski commented that they are exploring existing pier designs to try and avoid excessive engineering costs.

President’s Report: Evenson reporting
Building Better Boards (info here). Evenson and Muleski attended the orientation meeting for this workshop. The workshop is a two-phase workshop, and if the village board is accepted into the workshop the Community Foundation of South Wood County will cover the costs. Motion and second to pursue and complete phase one of Building Better Boards. Motion carried.

Dave, from Central Wisconsin Engineers gave his assessment of the Kwik Trip site plan for adding a carwash to the location. Dave gave is approval of the plan based on the implementation of storm water detainment and control executed in the Kwik Trip site plan. Motion and Second to approve the site plan and authorize the building permit. Motion carried.

Consideration of Resolution 16-06, National Incident Management Systems (NIMS) compliance: Evenson explained that adoption of this resolution is one of the steps necessary to bring Biron into compliance with emergency management procedures mandated by the Federal Office of Homeland Security. Other steps include a test that Evenson must take and pass. Motion and second to accept Resolution 16-06, National Incident Management Systems (NIMS) compliance. Motion carried.

Evenson reported that the Biron Volunteer Fire Department has received a grant from the Federal Office of Homeland Security to upgrade its communications equipment. Muleski explained that the money will go towards radios and pagers that allow the fire department to communicate seamlessly with all emergency systems outside of Biron.

League of Wisconsin Municipalities Chief Executive Workshop

Evenson described workshop and the village’s lack of attendance to educational/developmental workshops in the more recent past. Lambert raised the question of cost and which budgets would be covering these costs. Cost was determined to be around $400 ($115 registration fee, $40 spousal registration fee (Evenson indicated that he would reimburse this fee) Hotel fee $200 ($99/night) Evenson’s Per Diem $80 ($40/mtg) and mileage). In anticipation of attendance, a check had been cut in the amount of $155 for registration to this event.

Evenson also indicated that he felt this spending was within his executive authority, but that he wanted to bring it to full board. Evenson began discussion of Resolution 17-06 with no action taken on the workshop, and Resident Heniadis questioned whether Evenson was or was not going to attend the workshop. Evenson indicated it had failed for lack of a motion. Steward motioned to send Evenson to the workshop. Discussion of cost followed motion and second. Resident Heniadis questioned the status of the budgets that would be paying the costs, and Steward explained that both the trustee salary budget and the legislative budget were in the red, but they would shuffle money from one budget to the other to cover. Steward firmly stated that she felt the overall budget was fine. Evenson indicated he’d be willing to waive his per diems and submit a gas cost for reimbursement instead of mileage. Resident Kim Heniadis questioned the need to revise the motion to include this and Evenson responded that is was not necessary. Motion carried, Lambert Opposed.

Consideration of Resolution 17-06, Adoption of Implementation Agreement Regarding Conditions of Approval of CTH U Relocation: Evenson explained that this resolution was crafted from the participation of six of the seven parties involved in the DNR hearing concerning the relocation of CTH U. (the party of exclusion was Citizens for U). Evenson explained that the “spirit” of the resolution was to give the village’s attorneys in this matter the backing of the village board in taking the steps necessary to secure the relocation of CTH U. The content of the resolution was questioned, and Evenson indicated that everything was pretty much the same, excepting a clause that stated the village’s willingness to accept ownership of the land that would be dedicated as a walking trail. This clause was in responded to the DNR’s wish to see the land for the trail owned and maintained by a public entity as opposed to each lot in the development owning a portion of the trail with an easement. Evenson further explained that while it is speculated that the Federal Energy Regulatory Committee (FERC) will mandate Consolidated Water and Power Company to own and maintain the trail, the village board felt it appropriate to put itself out as willing to take ownership of the trail in order to comply with the desires of the DNR.

Resident Szelagowski questioned the wisdom of village ownership of the trail based on the potential for a large voting bloc of residents in the proposed development to stack the board and possibly alter the public access features of the trail without the view of the greater public in mind. Discussion of this point ensued, and Lambert mentioned that he felt a successor clause would likely alleviate the issue that Szelagowski raised. A successor clause was discussed, then it was discovered that the resolution in fact has a successor clause.

Motion and second to adopt Resolution 17-06, Adoption of Implementation Agreement Regarding Conditions of Approval of CTH U Relocation. Motion carried.

Motion and second to adjourn. Motion carried
Adjourned at 8:45pm